Position Title: Assistant Director of Human Resources
Department: Human Resources
Location: Washington Service Center
Reports To: Chief Human Resources Officer
Compensation: Administrative Salary Schedule
Days per Year: 230
FLSA Status: Exempt
NW REGIONAL ESD’S MISSION STATEMENT: In partnership with the communities we serve, Northwest Regional ESD improves student learning by providing equitable access to high quality services and support.
The Assistant Director of Human Resources performs professional duties in proactively enhancing an effective human capital program for all employees at Northwest Regional ESD. In consultation with the Chief Human Resources Officer, the Assistant Director of Human Resources operates with significant autonomy aligning decisions with all applicable local, state, and federal laws and regulations, as well as agency policies and collective bargaining agreements. Independent judgment and decision-making are required in matters not having established rules, regulations, or policies.
The Assistant Director supports and coaches’ administrators and supervisors throughout the District, exercising significant authority to make the most effective decisions regarding employee talent and performance in the workplace. As a result, the Assistant Director for Human Resources has a significant influence on the impact administrators and supervisors have with employees.
The Assistant Director of Human Resources assists in planning, directing, and coordinating all functions of the Human Resource Management program including employee and labor relations, employee onboarding and orientation, discipline and performance management, staff development, and workforce communications. This highly visible role will also work alongside the CHRO to assist in short- and long-term planning of the HR function related to the agency’s strategic plan.
QUALIFICATIONS: Knowledge, Skills and Abilities Required:
1. Must possess or be able to obtain Oregon administrative license
2. Bachelor’s Degree from an accredited college or university and or relevant experience
3. Minimum of five (5) years of progressively responsible experience in human resource management or educational administration
4. Substantive practitioner knowledge of employment and labor relations laws, statutes, rules, procedures, and processes
5. Strong understanding and history of successful customer service and ability to establish and maintain effective relations with various stakeholders and staff. Ability to work with diverse populations and utilize understanding to make connections
6. Effective oral and written communications; strong analytical ability, and the ability to prepare efficient and effective studies and reports on complex issues
7. Ability to work both independently and cooperatively
8. Ability to organize work, set priorities, and meet deadlines
9. Valid state driver’s license
a. Advanced degree in applicable field
b. Experience in public sector with preference for school district experience
c. Supervision of Human Resource staff as assigned
ESSENTIAL FUNCTIONS: Include the following. Performs some or all the following tasks. Other Duties may be assigned:
1. Conducts oneself in the best interest of students, in accordance with the highest traditions of public education and in support of the agency’s mission
2. Assists administrators and employees in solving problems in the workplace or solving challenges arising from policy, regulations, contracts, or practices. Provides counseling to employees in job related and non-job-related areas
3. Provides direction and training to administrators in matters pertaining to evaluation and professional growth of staff
4. Maintains the highest level of confidentiality with respect to personnel matters and sets a tone for others so that a culture of respect and discretion is fostered throughout the organization
5. Demonstrates integrity, sound judgment, ethical and professional behavior
6. Oversees general Human Resource functions including supervisor and employee training, orientation programs and updates personnel manuals and documents, as necessary
7. Serves as an agency liaison to the classified and licensed associations
8. Ensures all aspects of the collective bargaining agreement related to personnel are followed with fidelity by implementing provisions related to leaves, licensing, layoffs, transfers, salary placement, extra pay, complaints regarding employees, personnel files, evaluation, and other related provisions, and by holding staff accountable for honoring the agreement
9. Collaborates with legal counsel on legal matters pertaining to employees, agency policy, and disciplinary actions
10. Conduct investigations of alleged employee misconduct, case management, and resolution of employee misconduct and employee discipline. Includes assisting in the conduct and analysis of investigations, identifying, and recommending disciplinary action, and preparing
and coordinating discipline notices. Includes coaching supervisors/managers in investigations as appropriate
11. Assists with performance management to include the documentation of performance deficiencies, development of plan of assistance, and disposition in unsatisfactory performance outcomes to include demotion, reassignment, or up to and including termination
12. Under the direction of the Chief Human Resources Officer, authorizes employee discipline and termination when warranted
13. Oversees the job reclassification time study process
14. Develops and maintains employee position descriptions. Conducts job analysis and market factor studies, analyzes data, and recommends salary, benefit, and classification adjustments as appropriate along with the Talent Acquisition and Retention Manager
15. Assists in the development and implementation of agency policies regarding personnel. Writes and implements internal administrative procedures
16. Participates as an active member on agency level committees representing Human Resources. Directs the day-to-day activities of staff assigned under their supervision
17. Provides leadership in the absence of the CHRO or on behalf of the CHRO as requested
18. Maintains effective working relationships with other members of the Department as well as other school personnel and community members, including those from diverse cultures or backgrounds or those who speak limited or no English
19. Other duties as assigned
• Demonstrate support for NWRESD Mission and Values and Strategic Plan Goals
• Establish and maintain a positive and respectful learning environment and working relationships with students, staff, administration, parents/guardians, and community members
• Work effectively with and respond to people from diverse cultural backgrounds
• Hold expectations for high performance of self
• Demonstrate computer literacy and operate software programs as related to job responsibilities
• Maintain accurate, complete, and confidential records as required by law and District policy and regulations
• Maintain the integrity of confidential information relating to a student, family, colleague or
NWRESD patron, and use or relay confidential information only in the course of performing assigned responsibilities
• Follow all laws, District policies, rules, regulations, memos, announcements, and reasonable requests by proper authority
• Maintain regular attendance at work and work activities and punctuality regarding deadlines, meeting attendance and following schedules
• Work collaboratively with other departments
Ability to read, analyze, and interpret complex instructions, legal rules, governmental regulations and policies. Ability to write professional correspondences. Ability to effectively present information and respond to questions in one-on-one and group situations to classified and licensed staff and to administrator. Must have the ability to articulate and explain complicated processes to diverse audiences.
Ability to perform complex mathematical calculations with a high degree of accuracy. Ability to identify and account for variables and understand how they apply to the practical application of the calculations.
Ability to apply common sense to carry out detailed and complex written or oral instructions. Ability to deal with problems involving numerous variables in a multitude of situations. Ability to resolve issues independently, using reasonable judgment, as they come up on a day-to-day basis.
OTHER SKILLS AND ABILITIES
Ability to work collaboratively. Ability to perform job functions and communicate in a busy office environment with regular interruptions. Ability to establish and maintain effective working relationships. Ability to maintain confidentiality, listen to others, keep emotions under control, remain open to others’ ideas, and contribute to a positive team spirit.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing this job, the employee is frequently required to talk, hear, sit, stand and walk. The employee will frequently bend or twist at the neck and trunk while performing duties. The employee is occasionally required to reach with hands and arms and stoop or knee. The employee must occasionally lift and/or move up to 30 pounds. The physical demands strength rating reflects the estimated overall strength requirements of the job. The strength rating is expressed by one of the five terms: Sedentary, Light, Medium, Heavy and Very Heavy. This position is classified as Light Work.
Work is performed in a standard office setting with infrequent travel to other NWRESD sites. Requires regular focus on a computer screen. May be required to sit, stand, keyboard, write, hear and speak for extended periods of time. Daily precise control of fingers and hand movements required. Work activities may include bending, stooping, kneeling. Weekly dealing with distraught or difficult individuals. See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.
Note: The description contained herein reflect general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.
NWRESD believes that every individual makes a significant contribution to our success. The administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department. It is our expectation that every employee will offer their services wherever and whenever necessary to ensure the success of the ESD’s goals.
NWRESD recognizes the diversity and worth of all individuals and groups. It is the policy of NWRESD that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans status, genetic information or disability in any educational programs, activities, or employment.
Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Chief Human Resources Officer at 503-614-1409 for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at 1-800-735-2900