Assistant III

Overview

This position independently provides a variety of diverse and relatively complex administrative duties for the Global People & Culture Department, serving as a liaison with internal and external customer regarding administrative tasks. This position shares the responsibility for being the face and voice of A-dec for all visitors and phone calls.

 

Responsibilities

  • Support day-to-day Global People & Culture administrative tasks that include but are not limited to; schedule and coordinate meetings and trainings, support employee onboarding, maintain paper and electronic employee records, and acts as a point of contact for employee inquiries.
  • Coordinates various company and department activities; plans and executes employee recognition initiatives and participates in planning efforts of large scale company events.
  • Assists with facilitation of new employee orientation and onboarding.
  • Assists with annual safety regulatory compliance trainings and meetings, which includes Hazmat Training, First Aid Training, annual hearing testing, etc.
  • Serves as back-up to answering phones and appropriately routing calls as necessary, screening and tactfully handling internal and external inquiries. Monitors designated email inboxes and triages inquiries.
  • Provide print services support to all GP&C teams as need, utilizing a variety of office equipment including high-volume copier machines, laminator, comb-binder, plotter-printer, etc.
  • Maintains confidentiality of information, achieves and maintains quality and productivity standards, and must not pose a risk to self or others.

Qualifications

  • Typically requires 3-5 years of progressively responsible administrative experience or the equivalent combination of experience and education.
  • Knowledge of general human resources laws and practices.
  • Must have or obtain knowledge of A-dec business organizational structure.
  • Must communicate effectively, both orally and in writing, to a wide variety of organizational members, including the ability to work with teams to deliver agreed-upon results.
  • Strong organizational skills and ability to multi-task.
  • Proficient using Microsoft 365. Knowledge of and/or experience with SharePoint and Microsoft Teams is strongly preferred.
  • Ability to proficiently learn/use and maintain software/hardware, various office equipment and utilize processes as required.
  • Requires knowledge of and experience with office routines and general administrative procedures.
  • Must also have the ability to follow written and verbal instructions and troubleshoot problems when necessary.
  • Demonstrated ability to understand and maintain confidentiality of information and applies discretion appropriately.
  • Must also have the ability to follow written and verbal instructions and troubleshoot problems when necessary.

 

Preferred Qualifications:

 

  • Familiarity with and ability to operate a multiline phone system along with the ability to train others on office equipment.

 

 

Drug Screen and Background Check required.

A-dec is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. In addition, A-dec will not discriminate against applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another. *VEVRAA Federal Contractor”  

 

A-dec is interested in qualified candidates authorized to work in the United States for US-based positions. We are unable to sponsor or take over sponsorship of employment visas.

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HR Network, Inc.
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jennifer@hrnetwork-nw.com
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