HR Coordinator

Mulberry Talent Partners: Human Resources Division, has joined with our client in SW Portland to identify a temporary HR Coordinator to support its three HRBPs and HR Director through March 2021. Contract extension or conversion to a full-time employee is highly likely. The human resources coordinator contributes to the calling of the organization through organization, coordination, and support of human resource projects and processes. This position will maintain and manage employee records, facilitate HR onboarding/offboarding, coordinate benefits, maintain the HRIS database, and the development of reports and metrics for the HR department. This position will maintain open and professional relationships with team members, promoting a strong team spirit, and provide staff with the required HR information and support so they can successfully perform in their positions.

The role: 

  • Provide ownership of the general HR administration during the new employee onboarding process:
    • Work with Recruiter to ensure the Personnel Action Form indicating a New Hire is completed and submitted on time, reviewing for accuracy and completeness of data.
    • Ensure new staff are assigned to the right job, and job family in the organizational compensation structure.
    • Responsible for the new hire set up in all HRIS system.
    • Conduct Benefits and HRIS Onboarding sessions with new staff.
  • Provide key coordination function with HR systems and HR data management:
    • Serve as prime owner of employee data in HRIS Systems, managing data flow between the systems and ensuring the accuracy of all employee data and records.
    • Assist in managing errors and issue resolutions related to HR systems and HR data.
    • Respond to end user questions.
    • Produce confidential and accurate periodic and ad hoc reports on employee data.
    • Ensure legal compliance, security and confidentiality of all employee records in the HR systems.
    • Maintain organizational charts, updating based on employee data.
  • Coordinate Benefits Administration:
    • Ensure benefit information is setup, and that updates are made when employees leave the organization.
    • Support COBRA Administration as needed.
    • Provide general information to staff on benefits questions.
    • Coordinate annual Open Enrollment Season for benefits changes.
    • Update and maintain benefits information in HRIS system as well as carrier websites.
    • Liaise with finance to ensure correct billing and administration of benefits
    • Administer awards system for service anniversary milestones.
    • Manage and track leaves of absence.
  • Other Administrative support
    • Ensure personnel files are up to date and contain all documents.
    • Notify IT when an employee, volunteer, consultant is terminated.
    • Support with filing, organization, maintenance of data and documents on the MS Teams shared space for HR documents.
    • Complete and submit Employment verification, unemployment information, as well as other letters.
    • Edit/Format Employee handbooks (HQ and field offices).
    • Support creation of Expense Authorization Forms (EAFs) and Invoices.
    • Assist with International employment contract renewals.
  • Primary backup for Receptionist
    • Cover paid breaks and unpaid lunch for the receptionist.
    • Serve as first point on contact and the face of the organization by greeting visitors, answering phones in a professional and personal manner.
    • Process incoming and outgoing mail.
    • Answer and direct questions to appropriate individuals.
    • Unlock and secure the front desk area at the beginning and close of each business day.
  • HR Director Support
    • Support department-wide planning for activities such as offsites, team meetings, and celebrations.
    • Support department-wide meetings with agendas, minutes, and action item tracking.
    • Compile monthly management reports, including HR metrics compilation.
    • Support submission of HR Director Expense reports.
    • PSEA support: Updating training materials, putting together training kits and information for field offices.
    • Assist with staff events.
    • Review HR archive for records retention/disposal.
    • When appropriate, incorporate the use of volunteers in daily job functions.
    • Additional duties as assigned.

The ideal candidate will have experience with the following:

  • Bachelor’s degree in a relevant field such as human resources, business, organizational leadership, organizational development, or similar – Required.
  • 2 years’ experience as an HR Coordinator – Required.
  • Exposure to Labor Law and employment equity regulations – Preferred.
  • Exposure to payroll practices – Preferred.
  • Effective HR administration skills.
  • Full understanding of HR functions and best practices.
  • Excellent written and verbal communication skills.
  • Works well under pressure and meets tight deadlines.
  • High level of organizational and time management skills.
  • Knowledge of HR metrics and analytics.
  • Strong problem-solving skills.
  • Meticulous attention to detail able to keep accurate records.
  • Highly computer literate with capability in email, MS Office and related business and communication tools such as Teams. Paycom knowledge is desirable.
  • Ability to exercise considerable initiative to plan, organize, and follow through to meet deadlines.
  • Ability to work with a flexible schedule including occasional evenings and weekends.
  • Ability to plan, organize, and follow through on tasks independently.
  • Ability to consistently communicate professionally and effectively with all constituents.
  • Skilled with Microsoft Outlook, Word, Excel, PowerPoint, and MS Teams.
  • Familiar with HRIS such as Paycom and Unit 4.
  • Ability to work collaboratively with others.


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HR Network, Inc.
(971) 940-9567