HR Onboarding & Engagement Specialist New

Position Summary 

The HR Onboarding & Engagement Specialist supports the Talent Acquisition team within the Human Resources department in a variety of functions that provides support for both prospective candidates as well as new hire employees throughout the entire onboarding process. The main goal of this position is providing an exceptional “red carpet” experience for new employees to enhance their overall level of engagement and improve the retention of new talent.

Key Responsibilities

Performed majority of the time:
  • Coordinates, monitors and communicates information related to scheduling new hires for their pre-employment health/drug screens and orientation sessions.
  • Enters data into the HRIS database and applicant tracking system, and prepares new employee personnel files and orientation information packets.
  • Responsible for gathering all new hire documents, I-9’s, W-4’s, direct deposit, background check clearances, other related personnel forms, verifies I-9’s via the federal E-Verify process, and creates new hires’ security ID badges.
  • Monitors and communicates progression of applicants through the new-hire process to hiring managers, including criminal history check, OIG/GSA (Fraud Prevention and Detection), health/drug screening, new-hire paperwork completion, orientation sessions scheduling, etc..
  • Collects and ensures documentation of requirements on new hires’ job descriptions such as licenses, certifications, education degrees, etc..
  • Coordinates the new hire onboarding & orientation survey process, and generates reports and suggestions for improvement related to that data to help enhance the hiring and onboarding experience.
  • Creates and monitors all job templates in the applicant tracking system.
  • Completes verification of new hire I-9 forms via the E-Verify system, and ensures I-9 binders are accurate and complete through on-going audits.
  • Partners with the other Talent Acquisition team members in hosting and facilitating the HR Welcome on new hire’s first day.
  • Provides basic office support, distributing mail, ordering supplies, office work orders, paying invoices and other miscellaneous tasks.
Performed occasionally but critical to successful performance of the job:
  • Oversees the Electronic Onboarding Portal of the ATS to ensure efficiency and a welcoming and engaging experience for all new hires.
  • Assists the Talent Acquisition team with researching advertisement resources and posting to those resources.
  • Additional duties as assigned.
Decision making and budget responsibilities:
  • Provides input related to purchases of office supplies.

Job Specifications

Education: Required
  • None required.
  • Bachelor’s degree in Business Administration, Human Resources or related field of study.
Experience: Required
  • At least three (3) years of experience in Human Resources, supporting talent acquisition/recruiting/onboarding processes, or related HR functions.
  • Interest in developing and expanding career path within Talent Acquisition/Recruiting.
Licenses, Certifications and/or Registrations: Required
  • None required.
  • PHR certification or interest in obtaining PHR.
Job Related Skills, Abilities and Behaviors: Required
  • Previous work history in delivering exceptional customer service.
  • Ability to deal with multiple priorities in fast-paced office in a calm and pleasant manner.
  • Ability to multitask with excellent organization skills.
  • Previous experience entering and accessing data in a complex database and/or HRIS system.
  • Demonstrated PC skills in MS Word, Excel, PowerPoint and Outlook for Windows.
  • Possesses excellent communication and interpersonal skills.
  • Ability to work in highly confidential settings.
  • Presents a professional first & lasting impression.
  • Bi-lingual English/Spanish skills.

More Information

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HR Network, Inc.
(971) 940-9567