HR & Payroll Specialist

Who We Are

Adpearance is a rapidly-growing, results-driven digital marketing company located in Portland, Oregon. With a passion for growth and building our clients’ businesses, we hustle to deliver the smartest marketing solutions, driving unbeatable results for our clients.

 

Curious? Sounds like you’d fit right in. We want to hire smart people who like to work, love a challenge, and want to be a part of something special. We are currently looking to add an HR & Payroll Specialist (internally referred to as People & Payroll Specialist) to our People Team.

 

Responsibilities

As our People & Payroll Specialist, you’ll be the primary person responsible for payroll for all employees across Adpearance and Foureyes, and you’ll assist the People Team in areas such as Recruiting, HRIS, Benefits, Compliance, Office Management, and Diversity, Equity, and Inclusion. The focus of this role will be to provide the administrative support to keep operations humming, while also learning more about each facet of HR to start owning additional areas of responsibility.

 

This includes, but is not limited to:

  • Conducting payroll for all employees at Adpearance and Foureyes. Partnering with our Finance Manager who will audit payroll each cycle (bi-weekly).
  • Assisting the recruiting process by creating requisitions in the HRIS (ADP), posting positions on targeted job boards, scheduling of interviews for candidates.
  • Administering and tracking all new hire documentation (employment agreements, background screening, I-9s, benefit documentation, etc.)
  • Providing a unique onboarding experience by preparing new hires for their first days at the company and sending them some fun swag!
  • Entering and managing employee data and employee changes in the HRIS (ADP).
  • Managing employee files, ensuring documents are signed, processed, completed and stored per legal requirements.
  • Working with our HR Operations Specialist to continually improve the employee experience and data managed within the HRIS.
  • Providing standard and ad-hoc reports with HRIS data.
  • Supporting employees on a day-to-day basis and answering questions about benefits and company policies.
  • Managing the office (when we return) by working with food and supply vendors to ensure delivery of requested products. Water plants, deliver mail, communicates office concerns to organization.
  • Collaborating with People Team to develop programs and manage events for wellness, engagement, culture.
  • Managing processes for employee changes, promotions and terminations.
  • Ensuring state compliance by registering new states as employees move or start in states outside of current population, setting up worker’s comp policy, ensuring benefits coverage, etc.
  • Collaborating with the People Team, DEI committee members, and business stakeholders to support Diversity, Equity & Inclusion and other programs.
  • Other duties and tasks may be assigned as needed to support the business.

 

You are an ideal candidate if:

  • You have excellent organizational skills and attention to detail.
  • You have strong verbal and written communication skills.
  • You have excellent time management skills with a proven ability to meet deadlines.
  • You have critical thinking skills, to connect the dots, to use best judgement and to apply discretion.
  • You are an analytical problem solver, to find the root causes of any recurring issues.
  • You have the ability to function well in a high-paced and quickly changing environment.
  • You are proficient to advanced skills in Word and Excel, with basic knowledge of PowerPoints.
  • You have knowledge of HR Information Systems.
  • You are eager to learn and expand one’s skills and impact with a growing company.

 

Education & Experience

  • Bachelor’s Degree in a related field or equivalent job experience is required.
  • At least 1 year of payroll experience is required.
  • At least 1 year of experience in an administrative role is required; experience in HR administration highly desired (scheduling, onboarding, personnel records, etc.)

 

Nice to Haves:

  • Familiarity working within an HRIS is required, familiarity with ADP is a bonus!

 

Why Adpearance?

  • A commitment to providing a diverse, equitable and inclusive workplace
  • A team culture that prioritizes people over politics and forward-progress over egos
  • A creative, fast-paced, high growth environment
  • Competitive salary and health benefits
  • 401k matching, Student Loan Repayment matching
  • Commuter, Internet or Cell Phone subsidy
  • Generous PTO days – in addition to paid holidays
  • Career growth and learning opportunities to add new skills to your resume

 

Diversity, Equity & Inclusion

At Adpearance, we believe your ability to build, think creatively, and solve problems is best accessed when you have the freedom to be yourself. Inclusion is not a nice-to-have; it is a must-have. The bedrock of an inclusive culture is our ability to celebrate and harness the unique perspectives our diversity provides in the building process. While an org structure exists to provide clarity around how ideas get communicated, we are all equal as coworkers, and we are committed to careful and continued introspection around how to best be an equitable, fair, and inclusive workplace that celebrates you for being you.

 

Equal Opportunity

As an Equal Opportunity Employer, Adpearance is dedicated to providing a diverse and inclusive workplace, which includes unbiased recruiting, hiring, and employment practices. Applicants and employees are treated with respect, and provided opportunities – free of discrimination of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital or parenting status.

 

Sponsorship

Adpearance is not currently sponsoring work visas for this role. Authorization to work in the U.S. is required to be considered.

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CONTACT US

HR Network, Inc.
www.hrnetwork-nw.com
jennifer@hrnetwork-nw.com
(971) 940-9567