The Portland Art Museum and Northwest Film Center (referred to as Museum) invites applications for the position of HR People & Culture Partner. The Human Resources department at the Museum is actively transitioning from the outdated functions of conventional “Human Resources” practice to a deeper and more authentic focus on people and culture. The department strives to be a driver of an increasingly equitable and positive workplace culture by actively accelerating change through communication, values, connection, and people-centered practices and policies.
The HR People & Culture Partner will support the day-to-day functions of the Human Resources department, with a high focus on recruitment, selection and onboarding.
The current COVID-19 crisis has resulted in severe and unprecedented disruptions to revenue generation at the Museum. Currently, the Museum has recently reopened to visitors and the Institution is running on reduced staffing levels. The task ahead is not easy, but a challenge our staff are taking on with a deep commitment to the mission. The successful incumbent in this role will be willing to enter the situation with energy, flexibility, and a vision to overcome obstacles. This position requires a desire for understanding and adhering to COVID-19 safety protocols set forth by the Museum at all times. Masks are required indoors per the state mandate. In addition, the Museum’s intent is to move toward requiring COVID-19 vaccinations for staff with verification of vaccination status. Accomodations available for staff under the ADA.
Equity, Inclusion and Accommodation
The Museum and Film Center strives to be an inclusive institution that facilitates respectful dialogue, debate, and the free exchange of ideas. With a deep commitment to artists – past and present – and freedom of expression, the Museum and Film Center’s collections, programs and staff aspire to reveal the beauty and complexities of the world, and create a deeper understanding of our shared humanity. We are a Museum for all, inviting everyone to connect with art through their own experiences, voices, and personal journeys. We are committed to advancing equity and inclusion by creating a diverse and inclusive workplace. We will continue learning as we work to evolve as an Institution, recognizing that this journey has no end and our commitment must remain. We have an active equity team currently engaged in a journey to examine our internal culture and the work we do through an equity lens. We look forward to having all colleagues join and contribute to this important work. Learn more at https://portlandartmuseum.org/portland-art-museum-announces-equity-statement/.
The Museum and Film Center are equal opportunity employers, committed to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, sexual orientation, gender identity, political belief, disability or any other legally protected status. We are committed to the full inclusion of all qualified individuals. As part of this commitment, will ensure that persons with disabilities are provided reasonable accommodations to participate in the application, interview, and hiring process. Alternative formats of this application are available upon request. If reasonable accommodation or an alternative form of this application are needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at firstname.lastname@example.org or 503.276.4358.
The Portland Art Museum is an Equal Opportunity Employer. Black, Indigenous, and People of Color (BIPOC), immigrants, women, LGBTQ+, and individuals with disabilities, please apply!
Essential Duties & Responsibilities
Recruitment and Onboarding Support
- Oversees and collaborates with managers and hiring teams on the equity hiring process – centers hiring through an equity lens to engage multiple perspectives through all phases of recruitment (job description creation, assembling hiring team, communication with applicants, drafting and placing ads, reviewing applications, interview process, etc.).
- Drafts hiring timelines
- Drafts interview questions which include job specific and E&I related
- Joins hiring committees and assists with screening and selecting of qualified candidates
- Oversees training of all staff who engage on hiring teams
- Attends and participates in job fairs and recruiting sessions, may include active recruiting such as talent searches
- Maintains list of applicable locations for recruiting efforts and continually grows resources as possible to center equity and inclusion efforts
- Confirms budget with management and creates job offer letters accordingly. Is savvy of equitable pay matters when writing offer letters
- Works with the HR Director to update the new employee orientation in light of hybrid work arrangements and pandemic. Facilitates new hire orientation sessions
- Assist in coordination of temporary agency employees as needed
- Assist with intern and work study student recruitment and onboarding process
- Maintains faculty list and coordinates new hire faculty paperwork
- Works with Pacific Northwest College of Arts to oversee onboarding of international interns/staff as needed
- Coordinates with the HR People & Culture Assistant in communications to applicants
- Responds to applicant questions and keeps applicants informed of hiring process
- Administers recruiting software (Keldair) and trains users on system and processes
Other HR Support
- Participate in developing department goals, objectives and procedures
- Engages in hard conversations with empathy
- Assists with content for the HR Updates weekly e-communication to staff
- Engage with compensation consultant for salary data
- Assist with communications and rollout of new policies and procedures
- Assist in centering equity and inclusion lens in HR dept. procedures
Secondary or Additional Responsibilities
- Works with HR Director to give input and support on:
- Annual performance evaluation process
- Appreciation plans and sparking joy for employees
- Assist with 801 forms for accurate and timely recording of on-the-job injuries
- Assist with annual open enrollment process
- Back-up for HR People & Culture Assistant vacations and time off
- Respond to employment verifications
- Complete unemployment claim forms
- Performs other related duties as assigned
- Provide support when the HR Director is on vacation, out of the office or unavailable working with the Museum Director, CFO and/or Senior Managers as needed
- Occasionally may oversee work of work study/intern within the department
- Coordinates work projects for the HR People & Culture Assistant
- Support the Museum’s mission, vision and core values of creativity, connection, equity, learning, accessibility and accountability
- Contribute to and support the PAM strategic plan, annual priorities, and institutional initiatives such as diversity, equity, inclusion and access
- Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives
- Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement
- Use the equity lens in decision making. Promote equity and inclusion goals and have a “people first” mindset
Required Knowledge & Skills
- Create and implement sourcing strategies for recruitment for a variety of roles
- Center equity and inclusion in hiring practices
- Proactive and comfortable with leading teams
- Excellent time management skills to meet deadlines
- Prioritizing competing projects
- Familiarity with laws, regulations, and best practices applicable to hiring and recruitment
- Strong verbal and written communication skills, comfort communicating with all levels of staff and centering inclusion
- High attention to detail and experiencing prioritizing work plans and activities to maintaining work flows
- Engages work with an equity and empowerment lens
- Continuous learner. Open to collaborative work environments and adapts to changes
- Experience with conflict resolution and de-escalation skills
- Driver of culture who actively accelerates culture change through communication, values, connection, and people centered practices and policies
- Strong research skills
- Handle sensitive and confidential situations and documentation
Education, Formal & Informal Experience, Training Required, Certification, Etc.
- Bachelor’s degree in Human Resources Management, Business Administration or applicable major with 3 years’ experience in HR; or HR certificate with 5 years’ HR experience; or any equivalent combination of education and experience
- 1-2 years experience with recruitment process, must be comfortable with interviewing and centering equity
- Working knowledge of wage and hour laws, and employment law. Vision to see how work can be done within laws with a people first value
- High level of proficiency with Microsoft Word, Excel, Outlook and PowerPoint. Knowledge of Google platform, ADP, and comfort with multiple online platforms (i.e., SurveyMonkey, recruiting software, job platforms)
- Full-time, 35 hours per week (9:00am to 5:00pm, Monday – Friday)
- Occasionally work additional hours beyond standard schedule
- Extensive computer work
- Use of fingers
- Repetitive motions of hands/wrist
- Lift/carry 10 pounds
Compensation, Benefits & Perks
- This role is exempt/non-exempt
- Budgeted compensation is $53,089 – $63,700. The role is in pay grade J ($29.17 Min – $35.00 Mid – $40.84 Max).
- Affinity groups — BIPOC & White Learning Space
- Buddy system for BIPOC new hires
- Annual BIPOC TLC retreat
- Health Care (medical, dental, vision, pharmacy)
- Life Insurance (employer-paid life, AD&D, and long-term disability insurance & employee paid voluntary life and short-term disability)
- 401k with employer match
- Paid Time Off (6 paid holidays, 2 floating holidays to allow employees to meet their own religious observances and uphold value of equity and inclusion, vacation time, sick time, jury duty, and bereavement leave)
- Flexible spending accounts
- Employee assistance program: free, confidential counseling for employees and family
- Discounted TriMet or C-Tran passes
- Bike to work benefit
- Complimentary admission to the Museum for employee and guest(s) accompanied by you
- Access to Museum lectures and programs
- Discounts at Museum Shop
- R.E.A.P (Reciprocal Employee Attraction Pass) card for full and part-time employees, providing free general admission to local destinations
To apply online visit: www.portlandartmuseum.org/careers follow the link to create a profile. Resumes received without completed employment application will not be considered. For questions or accommodation please contact email@example.com.
Please attach a cover letter and in addition, we ask that applicants answer the questions within the application. The Museum engages an equity hiring committee to review applications.
Please do not delay in applying. We are looking for an incumbent to begin this role as soon as possible.
Closing date for HR People & Culture Partner, Friday 10/08/2021, 5:00PM PST.