Human Resources Analyst 1 – Workday/Payroll Analyst

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The Department of Community Service (DCS) is currently recruiting for a full-time Human Resources Analyst 1 – Workday/Payroll Analyst.

In the department of Community Services (DCS) at Multnomah County, we look for people who can grow, think, lead and inspire. We have a culture that thrives on diversity and rewards commitment to public service. We seek leaders, achievers and doers who bring skill and passion to a challenging and evolving environment. The roles in this department range from bridge operators to veterinarians to engineers. However, one thing remains constant: The DCS team takes pride in their work and delivers exceptional service.

So, if you don’t mind working hard, and having fun while you’re at it, then we want to talk to you. Come work with people who care about the well-being of the community, the environment, employees and their families. Be a trusted partner helping to develop and motivate a diverse and engaged workforce. At the end of the day, you may be tired but you’ll also be energized, because you’ll know you’ve made a difference.

This role’s primary responsibility is Timekeeping Administration for DCS, in addition to HR generalist support.  You’ll provide administrative, technical and analytical support as part of a team of human resources professionals. You’ll support Human Capital Management software (Workday) and the recruitment and selection process, and use your excellent communication and leadership skills in guiding managers and employees through human resources processes.

Some exciting duties you will perform include:

  • Providing time entry consultation to employees and managers that complies with the collective bargaining agreements, wage and hour laws, and county personnel rules.
  • Offer Workday guidance and training
  • Interpret and analyze pay errors – working with both the payroll department, Workday team and employee to find resolution
  • Analyze leave calculations, accruals and adjustments
  • Audit timekeeping/payroll via reports in Workday
  • Assist in the implementation of union contract changes, as well as annual COLA and Merit increases and classification and compensation studies.
  • Triage a high volume of questions and inquiries largely in the area of payroll functions, to assign to the correct HR partner or handle directly based on the complexity or sensitivity of the question or event.
  • Model highly effective communication (both verbal and written) to provide information down to the smallest detail of an issue to the employee, manager and HR team members to gain clarity.
  • Provide HR recruitment coordination support
  • Serve as the liaison to the College to County Mentorship program
  • Provide onboarding for all new hires
  • Conduct professional reference checks
  • Provide HR generalist support

You will provide human resources support to a diverse group of programs including land use planning, transportation, animal services, elections and business services support. This department is an incredibly diverse department and your role will be too.

Who we are:

At DCS, our vision is to be a trusted partner helping to create thriving and inclusive communities. It is our mission to preserve harmony between natural and built environments, keep people and pets safe, and ensure every voice is heard through our Animal Services, Elections, Land Use Planning and Transportation programs. This diverse portfolio of essential services means there are unique challenges and goals across the department. Each division and office has different legal mandates, customers, stakeholders and cultures.

Multnomah County is located in Northwestern Oregon where the Columbia and Willamette rivers meet. The County covers 465 square miles and encompasses the Portland metropolitan area including the cities of Portland, Gresham, Lake Oswego, and five other cities. With over 800,000 residents, Multnomah County is Oregon’s most populous county. More than 5,600 Multnomah County employees provide citizens with a wide range of health and human services, public safety services and other government programs.

Multnomah County is actively recruiting persons from diverse backgrounds to enhance service delivery to our diverse community. Our commitment to exceptional customer service relies upon a team-oriented workplace and a continuous growth oriented mindset environment. In addition, we strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.

Equity note: Research suggests that women and Black, Indigenous, and other persons of color are less likely than men and white job-seekers to apply for positions unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills and abilities that you demonstrate, using an intentional equity lens.

To Qualify:

 We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

Minimum Qualifications/Transferable Skills*:

  • Equivalent to an Bachelor’s degree with major course work in Public Administration, Human Resources Administration, Business Administration, or a related field. In lieu of a degree we will consider equivalent related working experience, training and/or practical experience.
  • One year of increasingly responsible administrative support experience in human resources.

Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

  • Intermediate level with Human Capital Management software preferably Workday
  • Experience auditing and analyzing time entry that has an extensive level of detail for multiple bargaining groups
  • Experience interpreting and applying collective bargaining agreements, wage and hour laws, and personnel rules.
  • Advanced level training & experience with Google (e.g. Gmail, Google Docs, Google Sheets, Google Slides, Google calendar etc).
  • Advanced level with Microsoft Office Suite (e.g. Word, Excel, Powerpoint, Access, etc).Experience maintaining confidentiality and sensitivity of information encountered through job
  • related activities and actions to employee records.

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experiences that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

 Screening and Evaluation:

The application packet:

  • Online application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.
  • Attach a resume: Please indicate how you meet the required minimum qualifications . Attach the PDF document to the on-line application. Be sure to explain in detail, including dates, all related work experience, paid or unpaid.
  • A Cover Letter: This should expand on your resume, address why you are interested in this position and demonstrate how your experience and skill set align with the minimum and preferred qualifications listed.

Note: The application, resume, and cover letter should clearly demonstrate your work experience/skills and how they relate to the descriptions provided in the ‘Overview’ and ‘To Qualify’ sections of this job posting.  Please be thorough, as these materials will be used to determine your eligibility for an interview.

Please do not include transcripts, reference letters or other non-requested documentation. If additional documentation is needed it will be requested during the verification process.

Internal candidates: After you have applied, you will receive the Oregon Veteran Preference Questionnaire in your Workday inbox. Your application as an internal candidate is not complete until you fill out and submit the Oregon Veteran Preference Questionnaire.

The Selection Process: 
For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

  • Initial review of minimum qualifications
  • Evaluation of application materials to identify the most qualified candidates
  • Consideration of top candidates, which may include phone interviews, panel interviews, and/or additional testing
  • Professional reference checks

Note: Application information may be used throughout the entire selection process. This process is subject to change without notice.

Additional Information:
Multnomah County is an excellent employer who offers:

  • Excellent Employee Benefits including health, dental, disability and life insurance
  • Defined Benefit Pension after 5 years of vesting
  • 6% of Salary Contribution to Retirement Employer paid directly by the County (New hires vest within 6 months of service)
  • The ability to maintain a great work/life balance
  • Flexible work schedules
  • Telecommuting – Occasional
  • Limited travel, primarily local
  • Little to no over-time
  • Training opportunities
  • Annual public transit pass

The eligible list established through this recruitment will be used to fill future full-time, part-time, temporary, on-call and limited duration vacancies.

Type of Position: This salaried non-exempt management position is eligible for overtime.

Location: Yeon Complex, 1620 SE 190th, Portland, OR 97233 (teleworking until further notice)

Angie Larson, Recruiter
Department of Community Service

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

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