Human Resources Coordinator

Position Name Human Resource Coordinator
Classification Exempt; Benefitted
FTE Full time
Work Hours 37.5 hours/week
Department/Division Human Resources
Supervisor Director of Human Resources


The HR Coordinator will manage the recruitment process for non-benefitted employees including out of state employees. Primary duties will include managing trainings, employee records management and reporting. The HR coordinator will assist the HR Generalist with benefit enrollment and other tasks.



List key position responsibilities/duties by category and estimate the percentage of time spent on each responsibility. The total percentage of duties must equal 100%.

Key Responsibilities/Duties % of Duties
Manage recruiting, hiring and onboarding of all non-benefitted employees 20
Manage the quarterly assignments for adjuncts, teaching assistants and course facilitators. Investigate and recommend an electronic streamlined process to integrate with payroll 17
Collaborate with payroll and risk management with multi-state tax compliance including W4 tracking 5
Manage online training programs (HIPAA, FERPA, harassment) for all employees. Assign, record and verify all trainings. 20
Maintain and verify credential records for faculty and staff 10
Maintains employee records, personnel files and employee intranet including file set up and archival process. Recommend and develop a paperless process for all records. 10
Assist HR Generalist with benefit enrollment, data entry and other tasks as needed 5
Manage reporting and analysis for compliance purposes (DOL, IPED’s, OSHA) 5
Respond to unemployment claims and employment verification requests 3
Special HR projects and other duties as assigned 5



The following Core Values are integral to working at UWS. All employees, regardless of their position within the university, are expected uphold the Core Values and demonstrate associated competencies.

Best Practices We maintain high standards by using and integrating evidence across multiple disciplines. To accomplish this, We:

•         Seek out and use relevant data to inform our decision-making.

•         Incorporate peer-reviewed research and professional experiences into academic discourse and patient care.

•         Promote student learning through excellence in instruction and assessment.

Curiosity We are innovative, open minded, and forward thinking. To accomplish this, We:

·         Approach our work with curiosity, inquisitiveness and willingness to think outside the box.

•         Value and consider new ideas and ask, “What if…?”

•         Remain open to change in order to advance and improve.

Inclusiveness We are respectful, mindful, and welcoming of different ways of being, thinking, and doing. To accomplish this, We:

·         Actively listen to diverse perspectives and value different viewpoints and experiences.

·         Promote the equity of ideas, resources, power, and identity for all.

·         Gather information and input from diverse groups to develop a common vision, improve policies and practices, and advance institutional goals.

Professionalism We are responsible, respectful, and accountable. To accomplish this, We:

·         Demonstrate civility in all our interactions, especially when there are disagreements or differing opinions.

·         Take ownership of our speech, conduct, demeanor, and deliverables.

·         Adhere to established policies, procedures, agreements, and deadlines.

·         Act as thoughtful stewards of the university and its resources.

Student-Focus We work for the common good of students’ academic and professional success. To accomplish this, We:

•         Incorporate student feedback to improve academics and university services.

•         When making university decisions, we ask: What effect will that have on students?

•         Seek to understand the students’ experience through their eyes.

Whole-Person Health We promote physical, mental and emotional wellness in all facets of the UWS experience. To accomplish this, We:

·         Intentionally cultivate environments that support work-life balance.

·         Consider personal and community wellness in decision-making.

·         Maintain rigorous academic standards while supporting the health and well-being of our students.

·         Include a range of health modalities in the classroom and clinic.



Education & Training High School diploma, GED, or equivalent professional experience in human resources or related field
Experience One year of experience in HR or related experience
Related Knowledge, Skills, & Abilities Proficiency in Microsoft Outlook, Word, Excel and internet navigation required
Other Qualifications ·         Ability to handle sensitive, confidential information discreetly and professionally

·         High degree of self-motivation and initiative

·         Ability to quickly learn and accurately administer complex processes

·         Strong ability to track actions and follow through on process

·         Versatility, flexibility and a willingness to work with multiple priorities with enthusiasm

·         Commitment to excellence and continued improvement

·         Physical ability to perform file maintenance duties which may involve repetitive lifting of 10-20 pounds.

·         Effective verbal and written communication skills

·         Ability to communicate with people comfortably and effectively at all levels of the institution



Screening of applicants will begin immediately, and the position will remain open until filled. Please submit a cover letter, a resume and the names and contact information of three professional references.

University of Western States conducts background checks for the finalist or finalists of staff and faculty positions. The type of background check will vary by position type.

University of Western States is an equal opportunity employer.

To apply, visit our website at:

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University of Western States

UWS mission - To advance the science and art of integrated health care through excellence in education and patient care.

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