|1. GENERAL POSITION INFORMATION|
|Position Name||Human Resource Coordinator|
|Work Hours||37.5 hours/week|
|Supervisor||Director of Human Resources|
|2. POSITION SUMMARY|
|The HR Coordinator will manage the recruitment process for non-benefitted employees including out of state employees. Primary duties will include managing trainings, employee records management and reporting. The HR coordinator will assist the HR Generalist with benefit enrollment and other tasks.|
|3. KEY RESPONSIBILITIES
List key position responsibilities/duties by category and estimate the percentage of time spent on each responsibility. The total percentage of duties must equal 100%.
|Key Responsibilities/Duties||% of Duties|
|Manage recruiting, hiring and onboarding of all non-benefitted employees||20|
|Manage the quarterly assignments for adjuncts, teaching assistants and course facilitators. Investigate and recommend an electronic streamlined process to integrate with payroll||17|
|Collaborate with payroll and risk management with multi-state tax compliance including W4 tracking||5|
|Manage online training programs (HIPAA, FERPA, harassment) for all employees. Assign, record and verify all trainings.||20|
|Maintain and verify credential records for faculty and staff||10|
|Maintains employee records, personnel files and employee intranet including file set up and archival process. Recommend and develop a paperless process for all records.||10|
|Assist HR Generalist with benefit enrollment, data entry and other tasks as needed||5|
|Manage reporting and analysis for compliance purposes (DOL, IPED’s, OSHA)||5|
|Respond to unemployment claims and employment verification requests||3|
|Special HR projects and other duties as assigned||5|
|4. UWS CORE VALUES AND ASSOCIATED COMPETENCIES
The following Core Values are integral to working at UWS. All employees, regardless of their position within the university, are expected uphold the Core Values and demonstrate associated competencies.
|Best Practices||We maintain high standards by using and integrating evidence across multiple disciplines. To accomplish this, We:
• Seek out and use relevant data to inform our decision-making.
• Incorporate peer-reviewed research and professional experiences into academic discourse and patient care.
• Promote student learning through excellence in instruction and assessment.
|Curiosity||We are innovative, open minded, and forward thinking. To accomplish this, We:
· Approach our work with curiosity, inquisitiveness and willingness to think outside the box.
• Value and consider new ideas and ask, “What if…?”
• Remain open to change in order to advance and improve.
|Inclusiveness||We are respectful, mindful, and welcoming of different ways of being, thinking, and doing. To accomplish this, We:
· Actively listen to diverse perspectives and value different viewpoints and experiences.
· Promote the equity of ideas, resources, power, and identity for all.
· Gather information and input from diverse groups to develop a common vision, improve policies and practices, and advance institutional goals.
|Professionalism||We are responsible, respectful, and accountable. To accomplish this, We:
· Demonstrate civility in all our interactions, especially when there are disagreements or differing opinions.
· Take ownership of our speech, conduct, demeanor, and deliverables.
· Adhere to established policies, procedures, agreements, and deadlines.
· Act as thoughtful stewards of the university and its resources.
|Student-Focus||We work for the common good of students’ academic and professional success. To accomplish this, We:
• Incorporate student feedback to improve academics and university services.
• When making university decisions, we ask: What effect will that have on students?
• Seek to understand the students’ experience through their eyes.
|Whole-Person Health||We promote physical, mental and emotional wellness in all facets of the UWS experience. To accomplish this, We:
· Intentionally cultivate environments that support work-life balance.
· Consider personal and community wellness in decision-making.
· Maintain rigorous academic standards while supporting the health and well-being of our students.
· Include a range of health modalities in the classroom and clinic.
|5. POSITION QUALIFICATIONS|
|Education & Training||High School diploma, GED, or equivalent professional experience in human resources or related field|
|Experience||One year of experience in HR or related experience|
|Related Knowledge, Skills, & Abilities||Proficiency in Microsoft Outlook, Word, Excel and internet navigation required|
|Other Qualifications||· Ability to handle sensitive, confidential information discreetly and professionally
· High degree of self-motivation and initiative
· Ability to quickly learn and accurately administer complex processes
· Strong ability to track actions and follow through on process
· Versatility, flexibility and a willingness to work with multiple priorities with enthusiasm
· Commitment to excellence and continued improvement
· Physical ability to perform file maintenance duties which may involve repetitive lifting of 10-20 pounds.
· Effective verbal and written communication skills
· Ability to communicate with people comfortably and effectively at all levels of the institution
APPLICATION, SCREENING AND HIRING PROCESS:
Screening of applicants will begin immediately, and the position will remain open until filled. Please submit a cover letter, a resume and the names and contact information of three professional references.
University of Western States conducts background checks for the finalist or finalists of staff and faculty positions. The type of background check will vary by position type.
University of Western States is an equal opportunity employer.
To apply, visit our website at: https://www.uws.edu/about/employment/.
Click on the large orange button and follow the prompts.
You may attach your materials as Word or PDF documents.
- Address 8000 NE Tillamook Street