Human Resources Specialist

Reporting to the Human Resources Director, provide administrative support in the areas of human resources focusing primarily on benefit and leave of absence administration.

This is a full-time, regular, non-exempt position. The schedule for this position is M-F, 8am to 5pm.

At this time, this position is eligible for telework or hybrid schedule. As with all routine telework positions, employees may be required to come into the office on occasion based on business needs. Telework may be subject to change at a future time. Currently, all employees must reside in Oregon or Washington; the City cannot support ongoing telework from other locations.

Position will be posted until filled. First review will be on May 12, 2023.

Job Details

Essential Functions:

• Perform administrative duties including, but not limited to, processing data and benefit changes into the HRIS (Workday), coordination and tracking of benefit forms and materials, and coordination of premium payment for employees in unpaid leave status.
• Administer tuition assistance program: collect requests and documentation from employees; answer questions; verify documentation and calculate allowable assistance amounts; process electronic payment.
• Administer commute trip reduction program: provide information and answer program related questions; approve and verify CTR employee elections in HRIS; perform monthly audits for continued employee eligibility.
• Manage benefits team email inbox, update related forms and information on intranet site, assist in coordination and conversion of paper forms to a paperless system using different tools like Workday HRIS.
• Support leave administration through management of HR Leave team email inbox with initial file set up, run related reports, process accrual conversions and holiday leave bank payouts.
• Prepare benefits exit packets and conduct exit meetings with employees.
• Assist employees with general benefits questions; act as backup to benefits specialist including performing new hire orientations, entering benefits into the HRIS, and assisting with benefits fairs/open enrollment meetings.
• Perform other duties and responsibilities as assigned.

Qualifications

Experience and Education

• Three (3) years of administrative experience and one (1) year working in benefits, leave administration and/or payroll.
• Equivalent to an Associate’s Degree in with coursework in human resources, business, public administration or a closely related field.
• Equivalent combinations of education and experience may be considered.