This Job Posting closes at 11:59 p.m. (Pacific Time) on January 18, 2023.
PAY AND BENEFITS
Annual Pay Range: $77,716.80 – $104,918.88
Hourly Pay Range: $37.363845 – $50.441770
Salary offers will be made within the posted pay range and will be based on a candidate’s experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective the first of the month following an employee’s date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below.
Generous paid time off package, including:
- 16 hours of vacation accrual per month
- 8 hours of sick accrual per month
- 10 paid holidays and 1 personal day per year
- Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
- Employer-paid 6% PERS retirement contribution (The county currently pays the employee’s share of the retirement contribution.)
- ORSRP members get vested after five years of contributions or when they reach age 65
- A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
- A Choice of Dental Plans
- Robust EAP and wellness programs, including gym discounts and wellness education classes
- Longevity pay
- Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
- A variety of additional optional benefits (see links below for additional information)
This is a full time non-represented group 2 County position
JOB DETAILS AND QUALIFICATIONS
Come join a great team, the HR team at Clackamas County, where we have fun, laugh, and make a positive difference by the work we do!
The Clackamas County Department of Human Resources is seeking an experienced and adaptable Leave and Disability Analyst to join the Leave Administration team! We are looking for an individual who has the ability to prioritize assignments and balance the demands of multiple projects while maintaining quality and consistency across all work. This position requires advanced skills to collaborate, provide consultation and maintain effective communication throughout complex work assignments.
The Leave and Disability Analyst works within the Benefits and Wellness division and will perform duties at the professional level in the area of employment leaves and benefits administration, including administering leaves under the federal and state leave laws (FMLA/OFLA) and requests for accommodation under the Americans with Disabilities Act (ADA). In addition, this position is responsible for effective and timely case management, and workplace intervention and prevention, as well as program development, management and evaluation related to employment leaves, workplace accommodations and benefits administration.
The purpose of the Benefits and Wellness line of business is to provide comprehensive benefits, disability management, planning, education and consultation services to county departments and employees so they can create a workplace culture committed to practices that sustain a healthy and productive workforce and preserve financial resources. Successful candidates in this role will have an expert understanding of Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), Americans with Disabilities Act (ADA), and other Oregon laws governing leave and accommodations with a strong background and experience administering/coordinating employee leave programs in compliance with these state and federal laws.
The ideal candidate will:
- Be organized
- Be experienced with process improvement
- Have excellent interpersonal and collaboration skills to facilitate effective working relationships
- Have a strong attention to detail
- Apply analytical reasoning to their work duties
- Have the ability to communicate effectively with a variety of individuals, including those experiencing significant life or medical events, anger or confusion
- Have the ability to explain policies, regulations and processes, and adjust communication style and delivery to best meet each customer’s needs
- Consistently provide excellent customer service
- Have the ability to work in a fast-paced environment, with the need for flexibility and teamwork
- Have strong skills to gather, understand and evaluate information from diverse sources under stressful conditions, and make business decisions in compliance with relevant employment law, contracts or county policy.
Required Minimum Qualifications/ Transferrable Skills:*
- At least four (4) years of professional-level administrative experience in a human resources, employee benefit and/or leave management, or other third party administrator role (professional-level experience must include significant work experience in leave administration and/or employee relations)
- Experience with Human Resource Information System (HRIS) or other data base system, to include data creation, maintenance, retrieval and reporting
- Strong working knowledge and application of Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), Americans with Disabilities Act (ADA) and other Oregon laws governing employee eave and workplace accommodations.
- Working knowledge and experience using Microsoft Office Suite (Outlook, Word, Excel, Power Point)
- Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver’s license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County’s driving policy
Preferred Special Qualifications/ Transferrable Skills:*
- Experience working in a union environment
- Experience working in the public sector
*For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
- Counsels employees, supervisors and managers during periods of non-occupational disability; responds to questions and provides information on the provisions of the disability program and related claims materials; oversees or performs the review of submitted claims packets, completion of employer forms and payroll information, and forwarding of claims to appropriate insurance provider for administration; provides requested information to insurance providers so that a claim determination can be made; closes completed files; assists employees eligible for long-term disability and makes appropriate referrals if unable to return to work.
- Counsels employees and advises supervisors and managers on the provisions of Federal and Oregon Family Medical Leave (FMLA/OFLA) laws, rules and regulations; ensures FMLA/OFLA claim packets are sent out to employees who may qualify; reviews submitted claims packets for completeness; evaluates and accepts or denies FMLA/OFLA requests; tracks FMLA/OFLA usage and entitlement; assists employees with requests for donated leave and coordinates with Payroll; counsels employees regarding continued leave when FMLA/OFLA ends; conducts supervisor training regarding Family Medical Leave/Oregon Family Leave and non-occupational disability.
- Conducts research projects as assigned; prepares and presents reports as needed to Benefits Manager, Director of Human Resources, County Administrator and other County personnel; remains current with legislation, regulations, case laws, issues and trends related to disability and family medical leave programs.
- Provides consultation and assistance to supervisors, managers and employees in interpretation and application of county policies and procedures, the Americans with Disabilities Act (ADA), Equal Employment Opportunity Commission (EEOC) guidance, and any other applicable local, state and federal rules and regulations related to reasonable accommodations and compliance; leads interactive process related to applicant or employee requests for application or workplace accommodation under the ADA, to include but not limited to: evaluation of requests and any medical documentation, thorough assessment and understanding of limitations as they apply to a specific business unit or position, close consultation with requestor, supervisors and managers to identify reasonable and effective accommodation options, and ongoing monitoring of accommodations for effectiveness. Advises departments on ADA compliance and reasonable accommodations and makes recommendations to departments; maintains documentation and case files.
- In consultation with Senior HR Management and other HR Business Partners, works to resolve complex employee leave and ADA matters such as compulsory leave, medical layoff, fitness for duty and reasonable accommodations under the ADA; participates as part of team with Senior HR Management and other HR Business Partners, County Counsel and department management in addressing complex employee leave and ADA issues and complaints.
- Utilizes the County’s human resource information system (HRIS) and query tool to select employee information for a variety of claim and leave issues; uses HRIS in conjunction with other computer tools to provide analysis, costing and employee statistics, reports and documents.
- Participates in the collective bargaining process; identifies and researches significant or controversial issues; prepares exhibits for fact-finding and interest arbitration hearings; drafts and recommends contract language.
REQUIRED KNOWLEDGE AND SKILLS
Knowledge, Skills & Abilities:
Thorough knowledge of: Federal and State statutes, rules, regulations, codes and ordinances pertaining to administration of the County’s disability and family medical leave programs; principles, practices and techniques of claims administration.
Working knowledge of: Principles and practices of public administration; methods and techniques of statistical research and analysis; County government organization and operations; County collective bargaining agreements; interviewing techniques; medical terminology; record keeping techniques of statistical research and analysis; County government organization and operations; County collective bargaining agreements; interviewing techniques; medical terminology; record keeping techniques.
Skill to: Collect, compile, analyze, store in a data base and interpret relevant complex information and data; make accurate arithmetic calculations; analyze and resolve problems and/or prepare recommendations; prepare clear and concise reports; prepare and maintain detailed, accurate and organized records; communicate effectively, both orally and in writing, particularly in speaking before groups and in testifying in a legislative arena; exercise tact and diplomacy in dealing with sensitive, emotionally charged and confidential human resource and employee issues; establish and maintain effective working relationships with County employees, union officials, other agencies and the public; investigate, negotiate and mediate claims and disputes; effectively recommend settlements; interpret, apply and explain federal and state statutes, rules and regulations and County policies applicable to family medical leave and disability; operate computer equipment, including personal computers and applicable software applications; develop spreadsheets and reports.
This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off!). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
ABOUT THE DEPARTMENT
As an internal service department, the Department of Human Resources (HR) provides consultative services and the infrastructure that sustains County department customers. HR acts as a strategic partner to provide comprehensive, timely and progressive employment practices and services to support the departments’ missions, which are carried out by County employees.
The Department of HR consists of eight primary program areas – Office of the Director/Administrative Services, Workforce Data Management, Recruitment and Selection, Classification and Compensation, Benefits and Wellness, Workforce Development and Planning, Risk Management and Safety, Employee and Labor Relations.
The Mission of the Department of Human Resources (HR) is to provide employment services, benefits and wellness, risk management and workforce planning to County Departments and Agencies so they can have the resources they need to provide high quality services and achieve their strategic results.
Clackamas County only accepts online applications. Please ensure your responses to open-ended and multiple choice questions are reflected in your application material.
Help With Your Application:
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us. Our office hours are Monday – Thursday 7:00 a.m. – 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN’S PREFERENCE
Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
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