Payroll Support Specialist

Who We Are:
Oregon Food Bank (OFB) believes that no one should be hungry. Our mission is to eliminate hunger and its root causes.  We believe that food and health are basic human rights for all. We know that hunger is not just an individual experience; it is also a community-wide symptom of systemic barriers to employment, education, housing and health care such as systemic racism, sexism, and cissexism. That’s why we work systemically to achieve our mission to end hunger: we foster community connections to help people access nutritious food, and we build community power and strengthen networks of support and the safety net to eliminate the root causes of hunger for good.

We build community power to dismantle systems and policies that drive hunger and poverty.

Oregon Food Bank is an Equal Opportunity Employer, and we strongly encourage applications from candidates who can increase  the diversity of our organization and strengthen our capacity to eliminate hunger. We believe strongly in the power of lived experience — and we actively seek individuals who have experienced hunger and its root causes to join our team. Our organization is stronger because of the leadership of people who have faced food insecurity in their own lives and/or hail from historically under-represented communities. Learn more about our commitment at oregonfoodbank.org/equity.

Who You Are:
You care deeply about community, about people experiencing hunger and hold them in the center of all that you do. You are committed to apply equity as a process and an outcome of your work to disrupt systemic social patterns that promote hunger such as racism, sexism, and cissexism.  You have a strong affinity with OFB’s 10 Year Vision and are profoundly excited to achieve this vision for and with our community.

Position Summary:
As the Payroll and Financial Support Specialist you will contribute to the organization’s success through accurate and timely processing of payroll, timekeeping, and financial records into the ADP Human Resources Information System.  The position is focused on payroll processing, and also provides support with Accounts Payable and general accounting activities.  Ensures that all work conforms to appropriate internal controls, legal requirements, OFB policies and procedures and is in conformity with Generally Accepted Accounting Principles.

Primary Responsibilities:

  • Process payroll using ADP.  Compile employee time, production, and payroll data from time sheets and other records.  Process and issue employee paychecks and statements of earnings and deductions. Compute wages and deductions, and enter data into HRIS.
  • Prepare monthly schedules of overtime paid and vacation and sick leave hours earned, used, and remaining balance, by employee. Issue and record adjustments to pay related to previous errors or retroactive increases. Initiate federal, state and local tax corrections, amendments, W-2 administration.
  • Evaluate current processes and work with the department lead;  increasing efficiency and reliability of payroll transactions and communication  to department standard.
  • Assists with various audits to ensure data integrity and work with EPCA and managers to correct errors as well as develop new or more efficient auditing and reporting processes.
  • Coordinate with Human Resources staff regarding employees’ enrollment in insurance, leave and 401 (k) programs.
  • Assists with recording payroll and benefit transactions to the General Ledger including correct labor distributions by department, work group, and appropriate grant or project codes.
  • Maintain and reconcile balance sheet accounts related to payroll process including withholding liabilities, prepaid benefits, and accrued payroll.
  • In coordination with Human Resources staff, reconcile and request payments on employee benefits/ADP/and other  invoices.
  • Accurate and timely processing of Accounts Payable invoices for the organization including receiving invoices, capturing digital images, routing, transaction entering and check mailing.
  • Organizational level responsibilities of exempt employees include:
    • To be an ambassador and a leader for OFB’s vision and mission, a cross-departmental collaborator, and an active contributor to building a movement to end hunger for good. Provides leadership and examples professional communication and behaviors to OFB standards.
    • In consultation and coordination with the supervisor, actively contribute to:
      • cross-departmental efforts
      • work culture activities and programming
      • advisory and consultative groups such as the compensation committee, affinity groups, Equity Ambassadors, Equity Think Tank meetings, among others
      • plan and engage in professional development activities that strengthen your capacity for your specific role as well as your capacity to contribute and advance organizational goals, OFB’s vision and mission.
  • Other duties as assigned.

Skills and Experience:

  • Deep passion for eliminating hunger and its root causes.
  • 2 + years of payroll experience, strong preference with ADP Workforce Now.  Knowledge of wage and hour laws, garnishment laws, and taxability of wages. Solid understanding of the payroll lifecycle, amendments, and payroll deductions.
  • Proficient with Microsoft Office Suite including intermediate skills in Excel.
  • Ability to operate 10 key calculators by touch.
  • Proficient in intermediate math.
  • Good organizational, analytical and problem-solving skills with a strong attention to detail.
  • Ability to manage multiple projects with attention to details, handle interruptions, maintain focus on tasks and produce accurate work.
  • Ability to communicate effectively both orally and in writing.  Ability to make presentations and develop reports that may include technical information.
  • Ability to establish and maintain effective working relationships with diverse stakeholders.
  • Must be able to pass a criminal background check.
  • Organizational level skills and experience for exempt employees include:
    • Disposition and willingness to innovate, problem solve, test, fail and adjust.
    • Experience in modeling intercultural competence and demonstrated commitment to equity, inclusion and social justice.
    • Demonstrated ability to think strategically, take initiative, and to maintain confidentiality.
    • Project coordination and organization skills; ability to manage multiple projects with attention to detail; meet deadlines, ability to handle interruptions, and produce timely, accurate work.
    • Self – directed, meets benchmarks and checks assumptions about results and end goals. Ability to work independently and as part of a team; provides role clarity, shows willingness to support others to build momentum and share success, comfortable working in an office environment and offsite.
    • Ability to thrive in a creative, responsive, and fast-paced culture.

Preferred Qualifications:

  • Experience with ADP Workforce Now payroll; knowledge and experience with administering  a bi-weekly payroll for 200 employee workforce.
  • Organizational level preferred qualifications of exempt employees include:
    • Multilingual skills at a minimum professional level of proficiency or greater in English and any additional language/s, defined as being able to speak the languages with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical and professional topics.
    • Multicultural skills of adaptation and integration are strongly preferred.
      • Adaptation is defined as the capacity to communicate and interact with people of multiple cultures, backgrounds, and styles by incorporating and adapting to the world view and perspectives of others.
      • Integration is defined as being able to “code-switch” or move in and out of one’s worldview and help others understand different cultures, backgrounds, and styles to promote diversity and inclusion.
    • Commitment to continued professional development to strengthen capacity to work through an equity lens for equity and racial justice.
    • Strong capacity to consider multiple perspectives, to pivot to respond to emerging needs and lead through organizational changes.
    • Personal living/lived experience of hunger and/or systemic inequity/oppression.

The Fine Print:
Work environment:
Work is performed in an office environment while sitting in meetings or at a computer screen for extended periods inside and outside of Oregon Food Bank and will use computer and phones extensively.

Work  may require to lift, move and carry objects from 20 to 40 pounds, such as boxes containing office and other supplies. Crouching, bending, kneeling and reaching when filing. Accommodations may be available upon request.

Background Check:
This position does require a criminal background check.  Criminal background checks may be required for the following reasons:

  • Third party contractual requirement/s
  • Job duties requirements include unsupervised administration of cash or other liquid assets.

A criminal record unrelated to theft, assault, or sexual violence may not make you ineligible to work at Oregon Food Bank. We actively support all our staff in developing relevant skills and capacities to improve job retention and advancement.

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Oregon Food Bank

To eliminate hunger and its root causes… because no one should be hungry.

Contact Us

CONTACT US

HR Network, Inc.
www.hrnetwork-nw.com
jennifer@hrnetwork-nw.com
(971) 940-9567