Payroll Specialist

The Payroll Specialist works collaboratively with the Payroll, Benefits, and Compensation departments. This role supports payroll processing for Northwest Permanente Physicians and Staff as well as administering several of our special payment programs. The Payroll Specialist serves as the primary back-up for others on the payroll team and plays a key support role on scheduled and ad-hoc projects.

Join our Medical Group

Northwest Permanente is a self-governed, physician-led, multi-specialty group of 1,500 physicians, surgeons, and clinicians, caring for 630,000 members in Oregon and Southwest Washington. Kaiser Permanente is one of the nation’s preeminent health care systems, a benchmark for comprehensive, integrated, value-based, and high-quality care.

Major Responsibilities / Essential Functions

Payroll Support

  • Researches and responds to payroll related questions/requests via email & phone in accordance with company policies and escalates to senior team members as needed
  • Responds to employment verification requests
  • Serves as primary back-up for others on the payroll team as needed
  • Updates and maintains employee payroll records
  • Works on scheduled and ad-hoc projects as assigned

Bi-weekly Payroll Processing

  • Reviews and enters updates within the timekeeping and payroll system
  • Compiles, tracks, and prepares special pay elements prior to payroll processing
  • Reconciles designated payroll totals

Administers special payment programs


  • Assists in tracking participant eligibility across 15+ programs
  • Performs regular audits to ensure data integrity across designated programs

Minimum Education

  • High School Diploma or GED

Minimum Work Experience

  • Minimum two (2) years progressively responsible experience in payroll, HR or accounting

Additional Requirements

  • Advanced understanding of Microsoft Products and Excel including formulas (such as VLOOKUP, pivot tables, etc.), as well as data analysis functions
  • Thorough knowledge of federal and state wage and hour laws and regulations, HR principles and practices, system design and automated systems design and use
  • Strong analytical and problem-solving skills
  • Strong communication (oral and written) and interpersonal skills
  • Demonstrated ability to administer and evaluate policies, practices, and systems

Physical Requirements and Work environment

  • This job is performed virtually, with some time in an office environment
  • Must be able to lift 10 lbs
  • Must be able to talk, listen and speak clearly on a telephone and/or using remote meeting software
  • Must be able to constantly operate a computer and other office equipment such as a copy machine, printer, or calculator

Preferred Education

  • Four (4) years progressively responsible experience in payroll, HR or accounting
  • Experience with Ultimate Software products: UltiPro and Ultimate Time and Attendance

Equal Opportunity Employer

At Northwest Permanente, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Northwest Permanente believes that equity, inclusion, and diversity among our employees are critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

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HR Network, Inc.
(971) 940-9567