The Recruiter partners with Sr. Recruiters to work directly with department Chiefs, physician team leaders, Northwest Permanente (NWP) leadership, NWP Director of Talent Acquisition and Workforce Planning, Senior Talent Acquisition Manager, and candidates to achieve staffing targets for Portland/Vancouver, Mid-Valley, and Longview/Kelso service delivery systems. The Recruiter is accountable for effective outreach, sourcing, screening, interviewing, and facilitating the hiring of regular staff, locum tenens, moonlighters, non-physician clinicians and administrative staff in the Northwest Region.


Join Our Medical Group

Northwest Permanente is a self-governed, physician-led, multi-specialty group of 1,500 physicians, surgeons, and clinicians, caring for 630,000 members in Oregon and Southwest Washington. Kaiser Permanente is one of the nation’s pre-eminent health care systems, a benchmark for comprehensive, integrated, value-based, and high-quality care.


Major Responsibilities / Essential Functions

  • Determine with recruiting partners the criteria for selection of clinical and administrative staff; train NWP hiring managers on recruiting processes for administrative staff; train Chiefs and their recruiting teams on recruiting processes for physicians and clinical staff. Ensure effective working relationships with department leadership to facilitate successful hiring
  • Act as primary contact for interested candidates, providing detailed information regarding practice opportunities with NWP. Explain position requirements, hiring processes and complex compensation and benefits package. Invite selected candidates to interview and coordinate facility site visits and community tours
  • Participate in on-site interviews for selected candidates. Prepare written salary and benefit analysis for detailed presentation of first-year financial package. Resolve difficult salary and other employment issues with candidates. Negotiate with candidates for final financial package including sign-on bonus, and Student Loan Assistant Programs, if candidates are eligible. Present preliminary employment offers at the request of department Chiefs. Assist in development and maintenance of standard contracts for all hires
  • Collaborate with physicians and department leadership to develop recruiting strategies for successful and cost-effective sourcing. Requires thorough knowledge of professional search profiles and detailed knowledge of outreach options. Manage candidates through UltiPro and other recruitment reporting systems
  • Design and develop high-impact marketing materials, collateral, web content and outreach strategies in partnership with Senior Recruitment Marketing Consultant to secure prospective candidates. These strategies include, but are not limited to print and online advertisements, electronic bulletins, email blasts, mailers, and other digital advertising strategies
  • Research, recommend and attend local, regional, and national conferences and residency/fellowship programs to source candidates and increase brand awareness, exposure, and search visibility
  • Monitor initial credentialing function for professional staff. Screen credentials of all candidates per the standards set by NCQA, JCAHO, MDQC, and the NWP Board of Directors. Collaborate with RQRM Department to ensure that all physicians and clinician staff hired complete the credentialing process timely and in compliance.  Provide direction to recruiting staff for necessary follow-up regarding training, licensing, sanctions, and other credentialing/privileging issues. Must be knowledgeable and conversant in all aspects of above NWP/regulatory requirements
  • Collaborates with Director of Talent Acquisition, Senior Talent Acquisition Manager, Senor Recruiters, hiring managers, and department Chiefs on a regular basis to discuss workforce planning, recruitment strategies, candidate pools and processes. Provide frequent consultation to executive leadership regarding innovative recruiting processes, more timely/aggressive recruiting techniques, and follow-up issues with candidates
  • Act as a consultant to NWP Executive Leadership Team and the Compensation and Benefits Committee regarding staffing issues
  • Collaborates with Senior Recruitment Marketing Consultant and recruitment teams of National Permanente Medical Groups to facilitate more cost-effective and efficient ways to market Permanente in print, at conventions, and in other outreach opportunities. Successfully complete special projects as assigned

Minimum Education

  • BA/BS degree in business, marketing, human resources, or related areas; or equivalent combination of professional recruitment experience/education

Minimum Work Experience

  • Two (2) years progressive recruiting experience

Additional Requirements

  • Thorough knowledge of strategies and resources to effectively recruit physicians and other non-physician clinicians
  • Thorough knowledge of NWP and KPNW employment practices, financial packages, and hiring standards. Working knowledge of clinical operations
  • Working knowledge of regulatory agencies applicable to NWP and KPNW including JCAHO, NCQA, Board of Medical Examiners, and other state/federal consumer agencies as they pertain to recruitment and hiring standards for physicians and other clinicians
  • Working knowledge of employment law including EEOC requirements, state labor laws, immigration, and ADA requirements
  • High level of interpersonal, written, and oral communication skills; exceptional customer service skills
  • Skilled in complex consulting and interacting effectively with all levels of leadership within and outside NWP, with strong ability to guide and influence in sensitive situations
  • Strong negotiation, presentation, and public speaking skills
  • Ability to handle multiple projects efficiently in a fast-paced environment under pressure of deadlines
  • Ability to utilize UltiPro, internet and office systems as recruiting tools
  • Strong organizational and problem-solving skills and the ability to effectively work as part of a team
  • Strategic analysis and strong analytical and problem-solving skills to diagnose complex staffing issues
  • Ability to conduct effective interviews with professional staff, evaluate candidates and make appropriate recommendations
  • Ability to continuously assess and improve recruiting systems and processes and to initiate staff development

Preferred Education

  • Bachelor’s degree in business, marketing, human resources, or related areas

Preferred Work Experience and Qualifications

  • Five (5) years of progressive recruiting experience
  • Thorough knowledge of strategies and resources to effectively recruit physicians in all specialties and administrative staff
  • Thorough knowledge of database, spreadsheet, word processing and graphics software

Equal Opportunity Employer

At Northwest Permanente, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Northwest Permanente believes that equity, inclusion, and diversity among our employees are critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

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