Talent Acquisition Associate – Temporary

Department Overview

***This is a Temporary Position (duration up to approximately 4 months)***


OHSU’s response to the COVID-19 pandemic has been immense.  We are experiencing significant demands for staffing and recruitment of positions, including many hard to fill roles.  At this time, our recruitment volume is high, and we are seeking Talent Acquisition professionals to help us recruit and ensure a smooth and efficient process flow for our candidates and hiring managers.  These temporary positions within the Human Resources Talent Acquisition team are anticipated to have a duration of up to four months.

Function/Duties of Position

***2 Positions Available***


The Talent Acquisition Associate supports internal customers (Talent Acquisition Partners, hiring managers, department leaders, workforce members/employees, other HR functional area team members) and external customers (prospective candidates/employees, vendors and community members) in the recruitment, selection, and pre-hire process.

The Associate uses multiple computer applications and databases and communicates with a wide variety of customers to ensure job requisitions are thoroughly completed and positions properly posted for recruitment.  They provide administrative and recruitment support, and ensure timely and accurate completion of assignments and provide excellent customer service.  This position serves as a resource for recruitment, hiring and onboarding information for both internal and external customers, delivering exceptional customer service, communicating best practices in the process and keeping apprised of organizational updates.


The Associate is an essential contact who assists in answering and/or triaging a wide range of inquiries.   These inquiries often include, but are not limited to:  applicant tracking system (iCIMS) questions, job posting questions, approval process for various actions, recruitment process questions, pre-hire inquiries, background check process and policy questions, locating essential forms for employees and candidates, locating HR policies, HR records inquiries, identifying appropriate functional area of HR for complex questions.


Key Responsibilities & Performance Standards

  1. Performs recruitment support activities under the guidance of Talent Acquisition Partners, ie. tracking candidate statuses ensuring a smooth workflow, sending offer letters, ensuring pre-hire process is moving forward as scheduled.  Provides support to the Talent Acquisition team including answering general recruitment, hiring and onboarding questions, forwarding complex inquiries to the appropriate Talent Acquisition Partner or fellow Talent Acquisition Associate.
  2. Updates information on recruitment statuses in applicant tracking system as requested by Talent Acquisition Partner and/or hiring manager.  Provides information to hiring managers and their admin support on required workflows and approvals.  May support job posting process to ensure service level agreements are met.
  3. Other duties as assigned.

Required Qualifications

  • Bachelor’s degree in business, human resources or related field, or equivalent combination of education, experience and training.
  • Minimum of 2 years’ experience as an HR Generalist or Specialist which included providing recruitment support.
  • Experience using an applicant tracking system.
  • Professional customer service skills, including well demonstrated skill in verbal and written communication.
  • Intermediate skill level in MS Office suite; experience using databases, ability to enter data and produce simple reports.
  • Demonstrated ability to employ sound critical thinking skills, manage competing demands and prioritize work appropriately.
  • Demonstrated attention to detail and excellent organizational skills.
  • Experience working in an environment that manages confidential information.
  • Experience working independently as well as a member of a team.
  • Working knowledge of state and federal employment laws and understanding of the role of collective bargaining agreements.
  • Must be able to perform the essential functions of the position with or without accommodation.

Preferred Qualifications

  • Experience in human resources, talent acquisition, employee relations or staffing.
  • Experience screening employment applications and resumes for minimum qualifications.
  • Experience providing recruitment support including applicant screening, coordinating interviews, placing advertising.

More Information

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HR Network, Inc.
(971) 940-9567